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8 Useful Tools for Better Team Coordination and Project Management

Teamwork makes the dream work, or so they say.

However, in this day and age, no team can hope to dream anything up unless they have access to a set of tools that will help them communicate and coordinate better.

Hopefully, our list of the top tools you can use to achieve just that will help you take a couple of your ideas off the ground:

A communication platform – Slack

Communication is truly the reason some teams work and others don’t. And there is much more to it than finding an app that will store all of your conversations in one place.

However, a great app for specifically that purpose is Slack.

Although there are more and more alternatives out there, Slack is still one of the best options you can choose – it makes setting up different channels of communication easy, its search capabilities are great, and most importantly, it integrates with a huge number of other apps.

A conferencing alternative – Zoom

On the other hand, if you’re looking for a way to communicate in large groups via video or audio chat, Zoom is a great option. It allows you all to jump in on the same call and chat as if you were in the same room.

Its screen share and call recording options are also worth mentioning; and since they’ve recently partnered up with Slack, you can easily connect the two and never worry about forgetting a meeting again.

A project management platform – Trello

Now that you have your communications down, it’s time to move on to setting up everyone’s tasks.

Trello is one of the best apps in the business to help you do this in an organized and efficient way. It can house all of your projects in one place, you can delegate to whomever you need to, and it gives you a clear overview of where each project stands, and what yet needs to be done.

It is also great with integrations –you can connect it to a bunch of other apps, and access it on the go if you ever need to.

And an alternative – Asana

If you're not eager to jump on the Trello bandwagon for some reason, you can go for a good alternative in the form of Asana. It's just as great for keeping track of all of your projects and tasks in one place, and you can also create different boards for different projects.

It may not look as snazzy as Trello, but it does the job well. With Asana's notification system keeping you on your toes, you can rest easy knowing that you haven't overlooked any of your tasks.

Keep things in one place – Airtable

If you’re looking for a place to store all of your work and you want to keep it simple, streamlined, and to offer different users access to their own sets of tasks, Airtable could be the right choice.

Essentially a giant sheet you can customize to your heart’s content, the app allows you to keep track of any kind of info: tasks, budgets, people, documents, etc. It also integrates with plenty of other apps that will help notify you when changes are made or when a project needs your attention.

Or a free alternative – Google Docs

Google Docs and Sheets remains probably the best way to share information – and restrict access to only those who need to know about it. Great for working on the go and accessing your files from anywhere in the world, the software has been helping countless businesses get things done.

We’d also suggest building a drive overview file, where you’ll keep track of everything you have in your storage. That way, you can always find everything you need from a single space.

Milestones – Gantt charts

Before there were project management apps, there was the Gantt chart. It helps to systemize your workflow and it’s a fantastic way to keep track of your team. You can find a template and customize it as you need to, and you’ll instantly gain a bird’s eye view of your team and their tasks.

The chart will help you keep track of everything going on over a period of time, and you will easily spot any overlapping or potential snags in the road.

And a time tracker – Time Doctor

Finally, if you’re looking to gain insight into the way you and your team do your work, get everyone a time tracker. Granted, it’s often an unpopular choice, mostly because people see it as a way to keep tabs on them. However, a time tracker like Time Doctor is a smart way to gauge which tasks take up most of your time, which can be re-delegated, and which need to be dropped altogether.

No matter which tool you end up choosing, make sure to tailor it to your own needs and the needs of your team – after all, that’s the only way to truly make them work to your advantage.

About The Author
Jessica Peters

Jessica Peters is a freelance writer from Melbourne who blogs about health and fitness. Jessica is an avid traveler and regularly crosses the globe to learn about other cultures while blogging from her laptop.

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